Petty Cash Unit
Administers approved low-value cash transactions under controlled petty-cash procedures. The unit maintains custody, documentation, replenishment and reconciliation controls to ensure small operational expenditures are properly authorized and recorded.
Key responsibilities
- Maintain authorised petty-cash floats and secure custody of cash and supporting records.
- Process eligible low-value payments only against approved and properly documented requests.
- Record each transaction and retain receipts, vouchers and acknowledgement evidence.
- Perform regular cash counts and reconciliations and resolve differences promptly.
- Prepare replenishment schedules and submit complete supporting documentation for review.
- Enforce transaction limits, prohibited-use rules and segregation-of-duties controls.